APPENDIX - EE DEPARTMENT OF THE ARMY GOVERNMENT PURCHASE CARD OPERATING PROCEDURES
Chapter 1 - The Government Purchase Card Program
1-3. Information and Waiver Process
1-4. Task Order and Period of Performance
1-7. Micro-purchase Thresholds (MPT)
1-8. GPC Delegations of Authority and Appointment Letters
Chapter 2 - Program Organization, Roles, and Responsibilities
2-1. Responsibilities and Governmental Functions
2-2. Program Hierarchy Structure and Roles and Responsibilities
2-3. Component Program Manager (Level 2 A/OPC) Duties and Responsibilities
2-4. Primary and Alternate Level 3 A/OPC Duties and Responsibilities
2-5. Primary and Alternate Level 4 A/OPC Duties and Responsibilities
2-6. Primary and Alternate Level 5 - Billing Official Duties and Responsibilities
2-7. Level 6 - Cardholder Duties and Responsibilities
2-8. GPC Support Function Duties
2-9. Management of the GPC Program
Chapter 3 - GPC Electronic Systems
3-1. Procurement Integrated Enterprise Environment (PIEE)
3-2. Joint Appointment Module (JAM)
3-3. U.S. Bank Access Online (AXOL)
3-4. MasterCard Insights on Demand (IOD)
3-5. Global Exchange Service (GEX)
3-6. Total System Services Payment Solutions (TSYS)
3-7. Enterprise Resource Planning (ERP)
3-8. Federal Procurement Data System – Next Generation (FPDS-NG)
3-9. Wide Area Workflow (WAWF)
3-10. PAM (Procurement.Army.Mil) Portal
3-11. Statement Reconciliation and Certification
3-14. Convenience Checks and Foreign Draft Checks
3-15. Office Supply Blanket Purchase Agreements (BPAs)
Chapter 4 - GPC Training Requirements
4-4. Purchase Card Online System (PCOLS)
4-5. Violation of Army GPC Procedures
Chapter 5 - Establishing and Maintaining a GPC Account
5-1. Nomination, Selection, and Appointment of Cardholders and Billing Officials
5-5. Liability of Cardholders and Billing Officials
Chapter 6 - Operational Guidance and Procedures
6-3. National Defense Authorization Act Section 889 Representation
6-4. Third Party Payment Requirements
6-7. Purchase Request and Approval Document
6-9. Payments of Monthly Invoices
6-10. Disputes, Defective Items and Fraudulent Transactions
6-15. Deployed to an OCONUS Area of Responsibility (AOR)
6-16. Official Representation Funds
6-17. Cable, Utilities, and Telecommunications Services (CUTS)
6-18. Freedom of Information Act (FOIA) Requests
7-6. Commands not Utilizing GFEBS or DFAS for Refund Processing
Chapter 8 - Education, Training and Tuition Assistance
8-1. SF 182 Training Payments (Non-FAR based training actions)
8-3. FAR-based Training Actions
8-4. Purchase Training Examples
8-5. Use of the GPC for Military Tuition Assistance
8-6. Reimbursement of Training Expenses
Chapter 9 - Required Sources of Supplies and Services
9-3. UNICOR/Federal Prison Industries
9-4. Computer Hardware, Enterprise Software and Solutions (CHESS)
9-5. U.S. Navy’s Spiral 3 Contracts
9-7. Supplemental Procurement Guidance
Chapter 10 - Convenience Checks and Foreign Draft Checks
10-2. Establishing a Convenience Check Account
10-3. Convenience Check Reporting (IRS Form 1099)
10-4. Before Writing a Convenience Check
10-5. Why Decrease Use of Convenience Checks?
10-6. Annual Convenience Check Review
10-8. Convenience Check Resources
10-9. IRS Form 1099 Reporting Process
Chapter 11 - Management Controls and Program Oversight
11-1. Management Oversight Controls
11-2. Internal Management Controls
11-4. Data Mining Case Review and Closure
11-6. Semi-Annual A/OPC Reviews
11-9. Cardholder Fraud and Merchant Fraud
11-10. Reporting and Monitoring for Fraud
11-11. Violation and Disciplinary Categories
Chapter 12 - Contingency Operations
12-2. Emergency Acquisition Flexibility
12-4. GPC Contingency Contracting Management Controls
12-5. Contingency Roles and Responsibilities
Chapter 13 - Management Reviews
13-1. Level 4 A/OPC Annual Management Assessment
13-2. Level 3 Procurement Management Review
Chapter 14 - Prohibited and Restricted Purchases
14-2. Unauthorized Commitments and Ratification
14-6. Merchant Authorization Controls (MAC)
14-7. Detainees and Obligations under the Geneva Convention
Chapter 15 – Contract Payments
15-3. GFEBS Purchase Order Creation
15-4. Payment Card Process Flow
15-5. Payment Plus Process Flow
15-7. Purchase Card Receiving Report (PCRR) Process
Chapter 16 - Ammunition and Weapons
16-2. Authority to use the GPC for Non-Standard Ammunition (NSA) not from Army inventory
16-4. Funding Non-Standard Ammunition (NSA)
16-5. Explosives, Toxins, and Ammunition Definitions
Chapter 17 – METRICS AND REPORTING
17-2. Reports for Monitoring and Oversight
17-3. Standard Reports in the Servicing Bank’s EAS
17-4. Custom Reports within the Servicing Bank